Information For Employers
How Payroll Giving Works
Payroll Giving is the most cost effective form
of fundraising for both charities and companies. Our
free promotion of a company’s Payroll Giving Scheme
allows corporate social responsibilities to be fulfilled,
whilst offering a beneficial scheme to employees wishing
to give to charity.
When visiting a company we ideally like to have a brief
talk to staff in the work place or otherwise, during
break times. All of our presenters are highly trained
and experienced. Any special requests can be adhered
to.
The actual process of making pre-tax deductions from
employees pay is fairly simple and most payroll packages
have the facility. A company's payroll department is
required to make deductions from the donators’ salaries
before tax calculations, but after National Insurance,
much like a pension deduction.
The
monies from every employee donating to charity through
their pay are then sent to the chosen Payroll Giving
Agency each month. A list of donors names and amounts
pledged, including any changes from previous monies
(ongoing) are also sent to the Payroll Giving Agency.
The procedure usually takes any payroll department
around 10 minutes a month to administer.
Any time spent administering the scheme is also tax
deductible against the company's corporate tax.
Setting it Up
Companies recognising the benefits and potential
of setting up a Payroll Giving Scheme first need to
register with a Payroll Giving Agency. Payroll Giving
Agencies are the organisations that company payrolls
send monies deducted from employees’ salaries
to. The payroll giving agency then distributes these
monies to the appropriate charities.
The three largest Payroll agencies that Hands On Helping work
with are:
Charities
Aid Foundation
Charities
Trust
South
West Charitable Giving
Please note that for companies who are registered
with the Charities Aid Foundation (CAF) the Payroll
Giving Scheme is called Give As You Earn (GAYE).
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Payroll Giving Quality Mark
Further benefits to companies include special
awards that have been instigated by the Government.
These awards recognise and reward companies of all sizes
for making Payroll Giving available to their staff.
The Payroll Giving Quality Mark comprises of a certificate
and logo that can be used on corporate literature. This
acknowledges that the company has implemented Payroll
Giving and demonstrated their commitment to the good
causes their employees care about.
The Bronze award is given to employers that achieve
1% employee participation in Payroll Giving.
The Silver award is given to employers who have 5%
of employees donating.
The Gold award is given to employers that achieve a
10% or above employee participation level in Payroll
Giving and pay the
Administration charge, match donations or have promoted
Payroll Giving during the previous year. 
For more information visit the Government's website
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