Setting up a Payroll Giving Scheme is quick and simple, the only thing you need to do is fill in a few forms. See the steps below for detailed information on the whole process, from registering to implementing, if you are unsure of anything, please Contact Us.
Step One: Register
First of all your company needs to register with a Payroll Giving Agency that has been approved by HMRC, these are the organisations who administer the scheme. The total monthly deductions made by payroll are sent to them and they distribute them to the chosen charities. The three Payroll Giving Agencies that we do the most work with are;
• Charities Aid Foundation (CAF)
• Charities Trust
• Charitable Giving
Contact Us and we can advise you which agency might suit your business best and help you to fill in the simple registration forms. You also need to make sure that your company’s payroll system can make a Payroll Giving deduction; this is simply made before tax is calculated, but after National Insurance has been taken off, much like a pension deduction.
Step Two: Promote
Once you are registered with a Payroll Giving Agency we can help you launch your sparkling new Payroll Giving Scheme. We do this in various ways, depending on your workplace environment and what is suitable for your company, see our case studies for comments from some of the companies we work with.
Our completely free services, including personalised branding will help to raise awareness and participation of the Payroll Giving Scheme and can be tailor made for your specific needs. Contact Us to chat about what sort of campaign would best suit you.
Step Three: Implement
|After a successful visit/visits to your company, on a weekly basis we send through to your payroll department (either in the post or electronically- whichever is easiest) the details of the new people who have decided to join the scheme. We also send this information to your chosen Payroll Giving Agency so that they have the details of where to send the monies to. A copy is also sent to the chosen charity, so that they are aware of who has made the donation, they can send a thank you letter and keep them updated with ongoing projects (if the donor so wishes). Please note that we can only guarantee thank you letters from the charities that appear on our website.||Once your payroll department has received the information from us, they need to set up a deduction for those employees that want to give to charity. The full amount going to charity needs to be taken off before tax, but after National Insurance has been calculated. Payroll then, on a monthly basis sends all donations (as one lump sum) through to the Payroll Giving Agency who distributes the monies to the charities your staff have chosen. Along with the monthly amount, your payroll will also need to send a list detailing who is giving how much and if there have been any alterations from the previous months deductions, for example if someone has increased their donation. The Payroll Giving Agency then distributed the monies to the relevant charities.||This whole process continues every month, and although this might sound like a lot of work it only actually takes about 10 minutes per month for payroll to administrate! Any time that is taken can be off set against your company’s annual corporation tax. After we have successfully launched your scheme we will, of course make periodic visits into your workplace (s) to make sure that any employees we have not seen previously have the chance to take advantage of your Payroll Giving Scheme.|
How to set up a Payroll Giving Scheme in three easy steps.
How you can increase participation in your Payroll Giving Scheme, and how you can help.
Read about the benefits and rewards of having a Payroll Giving Scheme.